Job Description

Job Description and Duties

Under the direct supervision of the Supervising Case Records Technician (SCRT), the Case Records Technician (CRT) performs basic to complex duties related to processing, maintaining, and controlling inmate records, and carrying out Correctional Case Records functions. As a departmental liaison on Case Records related issues, the CRT position is involved in detailed, sensitive, and extensive interaction. The CRT plays a key role in intake, transfer, parole, and discharge processes and meeting statutory requirements.

Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

You will find additional information about the job in the .

Special Requirements

• The position(s) require(s) a(n) Typing Certificate Certificate. You will be required to provide a copy of your certificate prior to being hired.

Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at NACES | National Association of Credential Evaluation Services.

When submitting supporting documents, PDF file format is preferred.

CDCR/CCHCS utilizes E-Verify to confirm candidate’s identity and employment authorization. For more information about E-Verify, you may go to .

This advertisement may be used for other vacancies that occur during the life of this recruitment.

Do not include any confidential information on any documents you submit for a job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID numbers, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.

Candidates new to CDCR are required to submit to a background investigation process utilizing Live Scan Fingerprinting, and Tuberculosis testing prior to appointment followed by department annual Tuberculosis testing/evaluation thereafter.

Please note : Main communication for this position will be through email. Please ensure you have a valid email address on your application.  It is the applicant’s responsibility to check their email inbox, to include junk emails, for any correspondence regarding their application status.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Willingness to create and promote an equitable and inclusive workplace where diversity is celebrated and valued.

Benefits

Benefit information can be found on the California Department of Human Resources (CalHR) website,  , and the CalPERS website, 

Information on benefits afforded by membership in the California Public Employees’ Retirement System can be found on the CalHR Salary and Benefits website at 

Information on the benefits and protections provided to

public employees by the State Civil Service Act can be found

on the CalHR website at 

This webpage is intended to provide general information.

Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.

Typing Test

Please note: The Office Technician (Typing) Certification List is being used to fill the Case Records Technician vacancies. Typing certificate must be submitted with application.

Typing Test

The position(s) requires the ability to type at a minimum speed of 40 words per minute. You must obtain a valid typing certificate to be hired for this position. Please include a copy of your valid typing certificate with your application. Click CalCareers for a list of acceptable certificates.

Minimum Qualifications

All types of appointments will be considered. All applicants, regardless of the type of eligibility, must meet the Minimum Qualifications of the classification. To view the Minimum Qualifications, please visit on the CalHR web site, and type in either the class code or title of the classification for which you are applying.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Other -

  TYPING CERTIFICATE

  A Typing Certificate is REQUIRED and must be submitted with your Employment Application (STD.678).  Applications received without an appropriate Typing Certificate will be rejected for being incomplete and will not be considered.  (Please see 'Typing Certificate Requirements' below)

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